Outlook Shortcuts
Some useful Outlook keyboard shortcuts that will save you time:
| Description | Shortcut |
| Navigation Shortcuts | |
Switch to Mail |
CTRL + 1 |
Switch to Calendar |
CTRL + 2 |
Switch to Contacts |
CTRL + 3 |
Switch to Tasks |
CTRL + 4 |
Switch to Notes |
CTRL + 5 |
Switch to Folder List in Navigation Pane |
CTRL + 6 |
Switch to Shortcuts |
CTRL + 7 |
Next item (with item open) |
CTRL + COMMA |
Previous item (with item open) |
CTRL + PERIOD |
Switch between the Folder List and the main Outlook window |
F6 or CTRL + SHIFT + TAB |
Move among the Outlook window, the Navigation Pane, and the Reading Pane |
TAB |
Move around within the Navigation Pane |
Arrow keys |
Go to a different folder |
CTRL + Y |
Expand/collapse a group (with a group selected) in the Navigation Pane |
PLUS or MINUS SIGN on the numeric keypad |
Collapse/expand a group in the e-mail message list |
Left and right arrow keys |
Send/receive |
F9 |
Starts a send/receive for current folder retrieving full items |
SHIFT + F9 |
| Email Shortcuts | |
Switch to Inbox |
CTRL + SHIFT + I |
Switch to Outbox |
CTRL + SHIFT + O |
Choose the account from which to send a message |
CTRL + TAB |
Send |
ALT + S |
Reply to a message |
CTRL + R |
Reply all to a message |
CTRL + SHIFT + R |
Mark a message as not junk |
CTRL + ALT + J |
Display blocked external content (in a message) |
CTRL + SHIFT + I |
Post to a folder |
CTRL + SHIFT + S |
Check for new mail |
CTRL + M or F9 |
Go to the next message |
UP ARROW |
Go to the previous message |
DOWN ARROW |
Go to the row above (message or group heading) |
ALT + UP ARROW |
Go to the row below (message or group heading) |
ALT + DOWN ARROW |
Compose a new message |
CTRL + N |
Open a received message |
CTRL + O |
Display the Address Book |
CTRL + SHIFT + B |
Convert an HTML or RTF message to plain text |
CTRL + SHIFT + O |
Add a Quick Flag to a message |
INSERT |
Display the Flag for Follow Up dialog box |
CTRL + SHIFT + G |
Mark as read |
CTRL + Q |
Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List. |
CTRL + SHIFT + W |
| Create Item or File | |
Appointment |
CTRL + SHIFT + A |
Contact |
CTRL + SHIFT + C |
Distribution list |
CTRL + SHIFT + L |
Fax |
CTRL + SHIFT + X |
Folder |
CTRL + SHIFT + E |
Journal entry |
CTRL + SHIFT + J |
Meeting request |
CTRL + SHIFT + Q |
Message |
CTRL + SHIFT + M |
Note |
CTRL + SHIFT + N |
new Office document. |
CTRL + SHIFT + H |
Post in this folder |
CTRL + SHIFT + S |
Search Folder |
CTRL + SHIFT + P |
Task |
CTRL + SHIFT + K |
Task request |
CTRL + SHIFT + U |
